Discover What Drives Drivecloud360: Leading Vehicle Rental Software

Car Summary Report

The car summary report menu in our vehicle rental software provides a comprehensive overview of the fleet's status across different branches, displaying key metrics such as total cars, service alerts, on-rental vehicles, available vehicles, and those under maintenance. Users can filter vehicles by branch, car number, brand, type, and color, making it easy to track and manage inventory.

The report also includes branch-wise vehicle distribution, helping monitor fleet allocation efficiently. Additionally, the export option allows users to download the report for further analysis. This feature ensures effective fleet management, vehicle availability tracking, and maintenance planning for smooth rental operations.

Vehicle Summary Report

The vehicle summary report menu in our vehicle rental software provides a detailed analysis of vehicle utilization and income generation over a selected date range. It includes key metrics such as total vehicles, number of days available, number of days used, total income, average income, and utilization percentage.

Users can filter vehicles by branch and specific vehicle models to track availability and performance. The report helps in understanding fleet efficiency, revenue generation, and overall business performance. Additionally, an export option is available for downloading reports for further analysis.

Monthly Business Report

The monthly business report menu provides a detailed financial overview of business transactions over a selected date range. It displays total revenue, paid amount, and credit balance, helping track outstanding payments. Users can filter data based on car number, customer name, type of customer, mobile number, contract number, and rental details.

The report includes essential booking information such as dates, time, kilometers used, number of days rented, daily rate, and additional charges, aiding in financial analysis and business performance tracking. An export option is available for downloading reports.

Daily Deposit Report

The daily deposit report in our vehicle rental management system provides an overview of daily financial transactions, displaying key details such as income, advance payments, total revenue, and deposits over a selected date range.

The data is structured in a table format, listing transactions by date with fields for income, advances, total amounts, deposits, balances, and slip numbers. Users can filter results by branch and export data for further analysis.

Credit List Report

The credit list report menu is designed to track and manage outstanding credit transactions for customers. It provides a detailed summary of unpaid or partially paid invoices, allowing businesses to monitor due balances, follow up on pending payments, and ensure timely collections.

This report helps in maintaining financial records, identifying overdue accounts, and improving cash flow management.

Daily Deposit

The daily deposit menu is used to track and record daily cash or bank deposits. It allows users to enter deposit details such as date, amount, slip number, and status.

This feature helps in maintaining accurate financial records, ensuring transparency in fund deposits, and reconciling transactions with bank statements.

Credit Collection Report

The Credit Collection Report provides details on outstanding payments from customers.

Vehicle Utilization Report

The vehicle utilization report provides an overview of vehicle usage within a specified date range. It includes details such as the vehicle registration number, city, car type, make, model, fuel type, and transmission. The report tracks the total days a vehicle was available and the total run days, which indicates how many days the vehicle was actually rented or used.

The utilization percentage is calculated based on the ratio of total run days to total available days, showing how efficiently each vehicle is being utilized. This report helps in monitoring fleet performance, identifying underutilized vehicles, and making data-driven decisions for improving rental efficiency.

Checkout per day Report

The Check-out per day report in our vehicle rental software provides a record of vehicle checkouts for a selected date. It includes details such as the vehicle model, car region, location type (e.g., home delivery or fixed location), expected checkout time, and actual checkout time.

This report helps in tracking daily vehicle dispatches, ensuring timely checkouts, and monitoring any deviations between expected and actual checkout times. Users can search for specific dates and export the data for further analysis.

Check-in per day Report

The check-in per day report provides a summary of vehicle returns for a selected date. It includes details such as the car model, registration number, return location (home delivery or office), expected check-in time, and actual check-in time.

This report helps in tracking vehicle returns, ensuring timely check-ins, and identifying any delays. Users can search for specific dates and export the data for further review and operational planning.

Financial Report

The financial reports section provides a summary of payments received within a specified date range. It includes details such as Agreement Number, Customer ID, Payment Method (Razorpay), and Paid Amount.

This report helps in tracking revenue, identifying transactions, and ensuring financial records are up-to-date. Users can filter data by date, search for specific records, and export the report for further financial analysis.

Vehicle Booking Report per Vehicle

The vehicle booking report Per vehicle provides a detailed overview of the number of bookings each vehicle has received throughout the year.

It lists vehicle models, their registration numbers, and the count of bookings per month, along with a total for the year. The report allows users to filter data by year and search for specific vehicles.

Billing value per vehicle Report

The billing value per vehicle report provides a detailed breakdown of daily revenue generated by each vehicle within a selected date range. It includes columns for the car model, registration number, and billing values for each day of the month.

The data helps track vehicle utilization and revenue trends, showing which cars are generating income on specific dates while others remain unused. This report is essential for monitoring fleet performance and optimizing vehicle allocation for maximum profitability.

Vehicles booking schedule

The vehicle booking schedule report provides a detailed overview of car reservations for a selected period, displaying essential details such as car model, registration number, transmission type, and booking location. The table tracks daily bookings for each vehicle, indicating availability or usage with "Y" marks on specific dates.

This report helps fleet managers monitor vehicle utilization, optimize scheduling, and ensure efficient allocation based on demand, ultimately improving operational efficiency and customer satisfaction.

KMs Utilization Report

The Kms utilization report provides a comprehensive overview of the distance traveled by each vehicle on a monthly basis throughout the year. It includes details such as the vehicle model, registration number, and the kilometers driven each month, along with half-yearly and yearly totals.

This report is crucial for tracking vehicle usage, planning maintenance schedules, and analyzing fleet efficiency to ensure optimal performance and cost management.

Document Expiry Report

The document expiry report in our vehicle rental software provides a detailed summary of key vehicle documents and their expiration dates, ensuring compliance with regulatory requirements. It includes information such as the vehicle's registration number, road tax expiry, fitness expiry, insurance expiry, pollution expiry, national permit expiry, and state authorization permit expiry.

This report helps fleet managers keep track of upcoming renewals and avoid penalties by ensuring that all necessary documents are up to date.

Document Update Report

The document update report provides a structured summary of key vehicle documentation updates, including vehicle model, registration number, road tax, fitness status, insurance, pollution certificate, national permit, state authorization permit, and rent-a-car license copy.

This report helps in monitoring compliance by ensuring all necessary documents are up to date, making it easier for fleet managers to track and renew expired or expiring records.

Regular Service Report

The service report in our vehicle rental management system provides an overview of vehicle maintenance records, including details such as vehicle model, registration number, last service date, last service kilometers, next service date, next service kilometers, and service reminders.

This report helps fleet managers track vehicle servicing schedules, ensuring timely maintenance to prevent breakdowns and optimize vehicle performance.